CREATING LEADERSHIP DOCUMENT
Leadership documents are correspondence and reports by which managers and executives assert their influence in a wide range of organizational settings. In business, document usually falls into two broad types;
CORRESPONDENCE (ie)
E-mail
Memos
And, letters
REPORTS (i.e.)
Proposals
Progress reviews
And, chart packs
Writing of reports and correspondence is a daily duty of leaders. And such correspondence and reports must put into considerations the high expectations of business audience that read various genres or types of business documents. This is because, the inability of business leaders to create a
Clear and coherent documents have hindered countless business careers. In this manner, personalities in leadership position should realise how powerful their document are and how these can change the entire direction of the company. By knowing the importance of every document you create, leader begin to appreciate the importance of making sure you the writing of all document s with utmost care, from the simplest e-mails to most complicated reports
SELECTING THE MOST EFFECTIVE COMMUNICATION MEDIUM
As with any effective leadership communication, you need to clarify your purpose, analyse your audience, and develop a communication strategy before you put pen to paper or finger to the keyboard to create a document. You have few options to consider when selecting the best document medium. If the organization uses e-mail for everything, then you will as well. If you have complete freedom to select the medium and are not limited by the previous chain of communication, you or the practices in the organization, you should select the medium best suited for you.
CREATING INDIVIDUAL DOCUMENTS
There are several approaches that can be followed when one is working alone. An approach to creating documents differs from person to person. Some people work best from an outline, while others feel more comfortable using idea mapping and brainstorming techniques.However, you should find that best work for you, but realised that you would be more productive if you follow some sort of step-by –step plan.
CREATING TEAM DOCUMENTS
Managing of document creation process in team setting requires more preplanning and a clearly defined approach. Without a plan, team document creation can involve extra work and resulted in a lower quality document. Team often struggle with dividing up the labour and run into difficulties managing the version of the documents.
APPROACHES TO CREATING TEAM DOCUMENTS
The single-scribe approach: the single- scribe approach ensures consistency in style and format.However, one person ends up with much control over the document’s content and style as well as a heavy work burden at the end of the project. With this approach, the fate of the team’s project essentially rest in the hands of one member’s ability to communicate the team’s ideas effectively. In addition, despite the amount of work involve, scribes may feel that other members of the team minimise their contributions to the team efforts.Thus,to ensure that the single-scribe method work well, document ownership must be shared and contributions must be recognised.
THE MULTIPLE-WRITER APPROACH
This approach divides the writing among team members. Because of collaborative effort, the approach has the advantage of efficiency, avoidance of delay, and greater ownership of document is guaranteed. However, dangers of this approach are confusion over the precise scope of individual assignment, duplication of effort, inequality, inconsistency, incoherent, and fragmented documents.
CONTROLLING VERSION
Whether working alone or with group you need a method for controlling the version of your document. To keep the versions straight, the team should decide together when draft are due, who is to receive them, method of circulating the document, tracking method, and inserting of date and time. Version control is important when creating a team document, since multiple team members will touch the document at various times the writing process.
FORMATING BUSINESS DOCUMENT EFFECTIVELY
Formatting is important in creating a professional appearance for all your documents, correspondence, and reports.it makes them accessible to your audiences and easier for them to read. The use of headings and frequent use of lists to break up the text, separate the main ideas, and long blocks of text should also be employed. In writing a business document, the following standard should be adhere to;
Layout
Spacing and alignment
Front type and size
Using headings
Formatting lists.
From the above, it is clear that developing excellent communication skills is very important to effective leadership good leader must be able to communicate his ideas to his followers in a bid to stair them into actions.
Endnote.
Deborah J.Barrett.
Leadership documents are correspondence and reports by which managers and executives assert their influence in a wide range of organizational settings. In business, document usually falls into two broad types;
CORRESPONDENCE (ie)
Memos
And, letters
REPORTS (i.e.)
Proposals
Progress reviews
And, chart packs
Writing of reports and correspondence is a daily duty of leaders. And such correspondence and reports must put into considerations the high expectations of business audience that read various genres or types of business documents. This is because, the inability of business leaders to create a
Clear and coherent documents have hindered countless business careers. In this manner, personalities in leadership position should realise how powerful their document are and how these can change the entire direction of the company. By knowing the importance of every document you create, leader begin to appreciate the importance of making sure you the writing of all document s with utmost care, from the simplest e-mails to most complicated reports
SELECTING THE MOST EFFECTIVE COMMUNICATION MEDIUM
As with any effective leadership communication, you need to clarify your purpose, analyse your audience, and develop a communication strategy before you put pen to paper or finger to the keyboard to create a document. You have few options to consider when selecting the best document medium. If the organization uses e-mail for everything, then you will as well. If you have complete freedom to select the medium and are not limited by the previous chain of communication, you or the practices in the organization, you should select the medium best suited for you.
CREATING INDIVIDUAL DOCUMENTS
There are several approaches that can be followed when one is working alone. An approach to creating documents differs from person to person. Some people work best from an outline, while others feel more comfortable using idea mapping and brainstorming techniques.However, you should find that best work for you, but realised that you would be more productive if you follow some sort of step-by –step plan.
CREATING TEAM DOCUMENTS
Managing of document creation process in team setting requires more preplanning and a clearly defined approach. Without a plan, team document creation can involve extra work and resulted in a lower quality document. Team often struggle with dividing up the labour and run into difficulties managing the version of the documents.
APPROACHES TO CREATING TEAM DOCUMENTS
The single-scribe approach: the single- scribe approach ensures consistency in style and format.However, one person ends up with much control over the document’s content and style as well as a heavy work burden at the end of the project. With this approach, the fate of the team’s project essentially rest in the hands of one member’s ability to communicate the team’s ideas effectively. In addition, despite the amount of work involve, scribes may feel that other members of the team minimise their contributions to the team efforts.Thus,to ensure that the single-scribe method work well, document ownership must be shared and contributions must be recognised.
THE MULTIPLE-WRITER APPROACH
This approach divides the writing among team members. Because of collaborative effort, the approach has the advantage of efficiency, avoidance of delay, and greater ownership of document is guaranteed. However, dangers of this approach are confusion over the precise scope of individual assignment, duplication of effort, inequality, inconsistency, incoherent, and fragmented documents.
CONTROLLING VERSION
Whether working alone or with group you need a method for controlling the version of your document. To keep the versions straight, the team should decide together when draft are due, who is to receive them, method of circulating the document, tracking method, and inserting of date and time. Version control is important when creating a team document, since multiple team members will touch the document at various times the writing process.
FORMATING BUSINESS DOCUMENT EFFECTIVELY
Formatting is important in creating a professional appearance for all your documents, correspondence, and reports.it makes them accessible to your audiences and easier for them to read. The use of headings and frequent use of lists to break up the text, separate the main ideas, and long blocks of text should also be employed. In writing a business document, the following standard should be adhere to;
Layout
Spacing and alignment
Front type and size
Using headings
Formatting lists.
From the above, it is clear that developing excellent communication skills is very important to effective leadership good leader must be able to communicate his ideas to his followers in a bid to stair them into actions.
Endnote.
Deborah J.Barrett.
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